VIRTUAL EXHIBITION RULES AND REGULATIONS

 

Institute

In this document, the term Institute refers to the Peruvian Institute of Mining Engineers (IIMP), its headquarters or employees representing it during the organization of the 12th International Congress of Prospectors and Explorers - pro EXPLO 2021 - Virtual Event.

General Coordinator

In all cases, the General Coordinator is the Institute's representative before the Exhibitor, responsible for ensuring compliance with all provisions of the 12th International Congress of Prospectors and Explorers - proEXPLO 2021 - Virtual Event.

Exhibitors Admission

The Institute reserves the right to accept the participation of any company, product or service.

Exhibitor's Representative

Each Exhibitor shall designate a representative before the Institute. The Exhibitor accepts and acknowledges as valid any management, request or agreement made by its representative on its behalf.

Responsibilities

The Institute shall not be held responsible for damages caused by acts beyond the control and foresight of the 12th International Congress of Prospectors and Explorers - proEXPLO 2021, including any unforeseeable event or force majeure. Likewise, it will not be held responsible for the Exhibitor's connectivity to access the Event's virtual platform, which is the exclusive responsibility of the Exhibitor.

Sublease

The Exhibitor shall not partially or totally sublet the contracted virtual space. Failure to comply with this clause may result in the automatic rescission of the contract and return of the virtual space to the Institute with no refund.

Free Registration

The Participation Contract gives access to 10 registrations for Virtual Keynote Speeches per preferential booth and 05 registrations per purchase of a standard booth, valid during the week of March 22nd to 26th, 2021.

Samples Exhibition

The exhibition of working equipment and samples shall be authorized within the virtual space provided, these visualizations must comply with ethics and good customs.
The Exhibitor shall make a video explaining the samples to be exhibited in order to place them in the booth.

Booth Specifications

The 12th International Congress of Prospectors and Explorers - proEXPLO 2021 offers booths with basic decoration. The measurements of each booth designed in 3D are 3.0 m x 2.0 m and 4.0 m x 4.0 m. The Exhibitor is required to have optimal Internet signal and connectivity, be connected all day long virtually during the week of the event and serve the public participating.

Own Design

Any modification to the original booth design shall be approved by the organizers of the 12th International Congress of Prospectors and Explorers - proEXPLO 2021. The new virtual design shall respect the event's overall harmony and be submitted to the organizers of the 12th International Congress of Prospectors and Explorers - proEXPLO 2021 until February 25, 2021. Exceeding the established booth dimensions is not allowed. Any modifications shall be at the Exhibitor's expense.

Decoration

Virtual booth decoration is the Exhibitor's responsibility; however, the Institute has the authority and power to decide on this respect, being able to order, if it deems it necessary, the replacement, relocation or new virtual booth decoration at the Exhibitor's expense, without its prior authorization

Withdrawal

In case the Exhibitor decides not to participate in the Virtual Exhibition until December 10th, a penalty of 20% of the total amount will be charged for administrative expenses. The Exhibitor shall notify the IIMP in writing. No reimbursement will be made if the withdrawal occurs after January 30, 2021.

Apdayc and Unimpro Permits

In case the Exhibitor decides to reproduce musical pieces of any national/international performer or author, the respective permissions must be obtained from the relevant authorities. On the other hand, the Exhibitor shall assume total and exclusive responsibility for any infringement committed against APDAYC, UNIMPRO or any other copyright collective management society or others, as well as any supervisory body related to such rights in the event that the corresponding permits have not been processed; and undertakes to hold IIMP harmless from any sanction or prejudice to the latter due to the Exhibitor's actions.

Direct Sale

If the Exhibitor carries out commercial transactions during the Virtual Event, it shall be responsible for complying with the tax and customs laws in force, for which it must provide the pertinent proofs of payment and have a complaints book in accordance with applicable regulations.
In this sense, the Exhibitor agrees to hold IIMP harmless from any claim, penalty contingency orother, regarding the consumer relations that may arise between the Exhibitor and participants in the event. Leaving IIMP free to go against the Exhibitor in case it is found to be involved in any of the above-mentioned assumptions.

Booth Staff

In order to protect the image and comply with the quality standards of the 12th International Congress of Prospectors and Explorers - proEXPLO 2021, please consider the following: During the service shift, the people in charge of the virtual booth shall show order, good manners, service-oriented attitude towards visitors according to the professionalism and seriousness of the event and the company they are representing.

Personal a cargo de la atención del stand

Con la finalidad de salvaguardar la imagen y cuidar los estándares de calidad del XII Congreso Internacional de Prospectores y Exploradores – proEXPLO 2021, considerar lo siguiente:
Durante el turno de servicio, las personas a cargo del stand virtual deberán mostrar orden, buenos modales, actitud de servicio en su relación con los visitantes acorde al profesionalismo y seriedad del evento así como de la empresa a la que está representando.

Distribution of Promotional Material

Promotional material shall be distributed within the virtual channels considered by the Exhibitor.

Schedule

  Friday, February 5, 2021.. Deadline for the virtual booth payment. From this date onwards, Participation Contracts will be received upon payment of the total amount.

  Friday, February 5, 2021.. Deadline to apply, if required, for additional virtual/interactive service per booth.

  Friday, February 5, 2021. Deadline to submit your booth's Own Design, if any.

  Exhibition Hours

  • Monday, March 22, 2021
    09:00 - 19:00 hrs.
  • Tuesday, March 23, 2021
    09:00 - 19:00 hrs.
  • Wednesday, March 24, 2021
    09:00 - 19:00 hrs.
  • Thursday, March 25, 2021
    09:00 - 19:00 hrs.
  • Friday, March 26, 2021
    09:00 - 19:00 hrs.

 

Virtual Closing Ceremony and Deactivation

Wednesday, March 31, 2021 08:00 p.m.

 
 
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